Accessibility Page Navigation
Style sheets must be enabled to view this page as it was intended.
The Royal College of Psychiatrists Improving the lives of people with mental illness


Applying to use the system

Child and Adolescent Psychiatry Surveillance System (CAPSS)



CAPSS Workshop - Surveillance Epidemiology in Mental Health

Professor Tamsin Ford, Chair of the CAPSS Executive and Richard Lynn, CAPSS Scientific Advisor, ran a full day workshop on how to run a study using CAPSS in May 2013 in London. For more information about the day: CAPSS Day Workshop 2014 Flyer.


  • “Excellent spacing of lectures and exercises. Whole day felt relaxed and nuturing."
  •  “It has been incredibly interesting and stimulating for ideas and working for future projects. Thank you.”
  • “Excellent workshop and system looks great."

We will be running another workshop on Friday 16 May 2014. This is open to anyone with an interest in surveillance epidemiology in Mental Health, including Psychiatrists, Paediatricians, Psychologists, Academics and Trainees. If you would be interested in attending a future workshop please email


CAPSS workshops are eligible for 5 CPD hours subject to peer group approval.




CAPSS can be used to survey a wide range of rare but important disorders and events in the CAMHS field.


The condition of interest is a rare childhood disorder or event (or a rare complication of a more common condition) of such low incidence or prevalence as to require ascertainment of cases on a national scale in order to generate sufficient numbers for study. The CAPSS Executive Committee may also consider inclusion of short-term or geographically limited studies of comparatively more common conditions.


Consideration of suitability takes into account:


* the public health and scientific importance of the study

*  the feasibility and acceptability of the methodology to be employed


Studies will not usually be considered if they are:


*  Expecting more than 300 new cases a year - Clinical trials - Case control studies;

*  Developing a registry - Requires long-term follow up - Requires retrospective reporting


Application process


The CAPSS has a two phase application procedure:


  • Phase 1 is a short initial application submitted in order for the CAPSS Executive to understand the condition you wish to undertake. Applications may be rejected at this stage particularly if they do not fit the eligibility criteria.


  • Phase 2 is a more detailed application requiring the submission of the research questionnaire, details on costings and administrative support available. Studies may be rejected at this stage, primarily due to the likely difficulties in answering research objectives or problems with a case definition.



Phase 1 application


Please read the applications guidelines before completion. The application forms must be submitted 1 month before the date of a CAPSS Executive.


  • You may be required to attend the Executive to present your application.
  • Applications may be rejected at this stage particularly if they do not fit the eligibility criteria.
  • If approved a more detailed Phase 2 application will be sought, see Phase 2 Applications/Guidelines (below).
  • Approval of the Phase 1 does not mean that the Phase 2 application will be automatically accepted.


Phase 2 application



PALS - Patient Advice and Liaison Service: providing information, advice and support to help patients, families and their carers.


Please read the applications guidelines before completion. The application forms must be submitted 1 month before the date of a CAPSS Executive. For examples of previous questionnaires and protocol cards, please see our current and completed studies.


Advice about involving the public in your study:  


  • You may be required to attend the Executive to present your application.
  • If the study is approved you will need MREC and NIGB-ECC approval. Visit the IRAS site for the appropriate paperwork.

Application Deadlines

  • Deadline for applications for March 2014 Executive review: Thursday 6 February 2014
  • Deadline for applications for June 2014 Executive review: Thursday 8 May 2014

Contents   < Previous   Next >

Make a Donation