The Royal College of Psychiatrists ("the
College") is committed to protecting and respecting your
privacy. This Statement explains what personal information
("personal data") we collect about you and how we
use that information and some of the procedures that we have in
place to safeguard it. The College's full Data Protection Policy is
available to read here.
Personal data we may collect from you
This includes, but is not limited to, your contact details,
professional details, mailing preferences, membership of College
committees and records of products and services which you obtain
from the College.
How we use personal data
In accordance with the Data Protection Act 1998, the College
will process personal data, or any part of it, (including any
photograph), by any means, for the purposes of registering members
and associates, for the management and administration of the
College (e.g. maintenance of registers), for communication to
members and associates about benefits, services and products
available to them, for provision of products and services and/or in
pursuit of the College's objectives generally.
Disclosure and transfer of personal data
The College may transfer and release personal data (or any part
of it) to its Officers and staff and to committees of the College,
for its ongoing administration and/or in the pursuit of its
Personal data (or any part of it) may also be disclosed on the
College's website, including by way of lists of its members and
associates, lists of speakers, attendees at its
meetings/conferences, as part of its publication of examination
results, by way of information on the authors of its publications,
for the purposes of its newsletters and annual reviews, and/or for
any other purposes related to its website or the College's
objectives generally. In certain circumstances (for example the
publication of examination results) we will seek your express prior
consent before publication and in other circumstances (for example
publication of speakers lists at conferences) we will seek your
specific consent to the amount of information we publish.
Personal data (or any part of it) may also be disclosed to third
parties approved by the College, for the purposes of research,
statistical analysis and related activities, within the field of
psychiatry, in the pursuit of the College's objectives generally.
In these instances any personal data comprising home contact
details or sensitive personal data (as defined in the 1998 Act
which includes data relating to health or race) will not be
disclosed without your express prior consent.
If you do not wish your personal data (or any part of it) to be
sent to such third parties, please contact the Membership Data
Manager at firstname.lastname@example.org.
The College contracts with third party organisations in the
delivery of products and services. In such instances the third
party organisation will have access to personal data, including
sensitive data, and will process such data within their own
systems. In accordance with the College's Data Protection Policy,
the College will ensure that appropriate safeguards and contractual
arrangements are in place before releasing, or giving access to,
personal data to third parties.
By joining the College and participating in its activities you
consent to your personal data being collected, used and transferred
in the ways described in this Statement.
Updating personal data
If any personal data that you have provided to us changes, for
example your postal or email address, please let us know the
correct details as soon as possible.
Access to personal data
All members and associates have a right to access the personal
data which the College holds and which relates to them. To obtain a
copy of such data (or any part of it), in the first instance,
please contact the Director Of Finance & Operations at:
The College is entitled to make a charge for the provision of such
data (or any part of it): further details are available in the
College's full Data Protection Policy.
How to contact us
If you have any comments on, or if you at any time object to the
terms of, this Statement, please contact email@example.com
Plain English Version of Data Protection
What will we do with the information you give us?
- It can be used by the College's staff and officers on a need to
know basis in carrying out the College's work. Some details, such
as your name, workplace and photograph, may be placed on the web
- Our policy is to pass on details to third parties only for
research projects and educational events which have individually
been approved by the Registrar. If you do not want your details
passed on to third parties please contact the Membership Data Manager.
Page updated 15 December 2016.