The Royal College of Psychiatrists
("the College") is committed to protecting and
respecting your privacy. This Statement explains what
personal information ("personal data") we collect
about you and how we use that information and some of the
procedures that we have in place to safeguard it. The
College's full Data Protection Policy is available to read here.
Personal data we may collect from you
This includes, but is not limited to, your
contact details, professional details, mailing preferences,
membership of College committees and records of products and
services which you obtain from the College.
How we use personal data
In accordance with the Data Protection Act
1998, the College will process personal data, or any part of it,
(including any photograph), by any means, for the purposes of
registering members and associates, for the management and
administration of the College (e.g. maintenance of registers), for
communication to members and associates about benefits, services
and products available to them, for provision of products and
services and/or in pursuit of the College's objectives
Disclosure and transfer of
The College may transfer and release
personal data (or any part of it) to its Officers and staff and to
committees of the College, for its ongoing administration and/or in
the pursuit of its objectives generally.
Personal data (or any part of it) may also
be disclosed on the College's website, including by way of lists of
its members and associates, lists of speakers, attendees at its
meetings/conferences, as part of its publication of examination
results, by way of information on the authors of its publications,
for the purposes of its newsletters and annual reviews, and/or for
any other purposes related to its website or the College's
objectives generally. In certain circumstances (for example
the publication of examination results) we will seek your express
prior consent before publication and in other circumstances (for
example publication of speakers lists at conferences) we will seek
your specific consent to the amount of information we publish.
Personal data (or any part of it) may also
be disclosed to third parties approved by the College, for the
purposes of research, statistical analysis and related activities,
within the field of psychiatry, in the pursuit of the College's
objectives generally. In these instances any
personal data comprising home contact details or sensitive personal
data (as defined in the 1998 Act which includes data relating to
health or race) will not be disclosed without your express prior
If you do not wish your personal data (or
any part of it) to be sent to such third parties, please contact
the Membership Data Manager at firstname.lastname@example.org.
The College contracts with third party
organisations in the delivery of products and services. In such
instances the third party organisation will have access to personal
data, including sensitive data, and will process such data within
their own systems. In accordance with the College's Data
Protection Policy, the College will ensure that appropriate
safeguards and contractual arrangements are in place before
releasing, or giving access to, personal data to third parties.
By joining the College and participating in
its activities you consent to your personal data being collected,
used and transferred in the ways described in this Statement.
Updating personal data
If any personal data that you have provided to
us changes, for example your postal or email address, please let us
know the correct details as soon as possible.
Access to personal data
All members and associates have a right to
access the personal data which the College holds and which relates
to them. To obtain a copy of such data (or any part of it),
in the first instance, please contact the Information Governance
& Constitutional Affairs Manager at email@example.com.
The College is entitled to make a charge for the provision of such
data (or any part of it): further details are available in the
College's full Data Protection Policy.
How to contact us
If you have any comments on, or if you at
any time object to the terms of, this Statement, please contact
Plain English Version of Data Protection
What will we do with the information you give us?
1. It can be used by the College's staff and officers on a need
to know basis in carrying out the College's work. Some details,
such as your name, workplace and photograph, may be placed on the
2. Our policy is to pass on details to third parties only for
research projects and educational events which have individually
been approved by the Registrar. If you do not want your details
passed on to third parties please contact the Membership Data Manager.