Data Protection Agreement
Data Protection Act 1998
In accordance with the Data Protection
Act 1998, the College will process personal data ,or any part of
it, (including any photograph), by any means, for the purpose of
registering members associates psychiatric trainees and / or in
pursuit of the College's objectives generally.
The College may transfer and release
this data (or any part of it) to Officers, staff and committees of
the College, for its ongoing administration and / or in the pursuit
of its objectives generally. The personal data of trainees
participating in the College's specialist training programme in
Psychiatry may be disclosed to (i) assessors designated to carry
out workplace based assessments (ii) the relevant educational
supervisor (iii) the relevant tutor / training programme director /
director of medical education (iv) the Postgraduate Medical
Education and Training Board and (v) the relevant Postgraduate
Deanery. If the College engages a third party to provide services
on behalf of the College, it may transfer and release personal data
to that third party to the extent necessary to ensure the effective
provision of those services.
This data (or any part of it) may also
be disclosed on the College's website, including by way of lists of
its members and associates, lists of speakers, attendees at its
meetings / conferences, as part of its publication of examination
results, by way of information on the authors of its publications,
for the purposes of its newsletters and annual reviews, and / or
for any other purposes related to its website or the College's
The College's Data Controller is the
Chief Executive, and the nominated representative for the purposes
of the Data Protection Act 1988, is the Membership Manager.
If you have any comments on, or if you
object to the terms of, this Statement, please contact the Information Governance &
Constitutional Affairs Manager immediately.
All members and associates have a
right to access the personal data which the College holds and which
relates to them. To obtain a copy of such data (or any part of it),
in the first instance, please contact the Information Governance
& Constitutional Affairs Manager at the above e-mail address.
The College is entitled to make a charge for the provision of such
data (or any part of it).
Such personal data (or any part of it)
may also be disclosed to third parties approved by the College, for
the purposes of research, statistical analysis and related
activities, within the field of psychiatry, in the pursuit of the
College's objectives generally. Any such data (or any part of it)
comprising home contact details or sensitive data (including data
relating to health or race) will not be disclosed without prior
If you do not wish such data (or any
part of it) to be sent to such third parties, please contact the
& Constitutional Affairs Manager.
By submitting your personal data, you
consent to use of that data as set out in this statement. You
should review the relevant section of the College's website
regularly to note any changes as to how the College collects and
uses personal data.
Plain English Version of Data Protection Statement
What will we do with the information you give us?
1. It can be used by the College's staff
and officers on a need to know basis in carrying out the College's
work. Some details, such as your name, workplace and photograph,
may be placed on the web site.
2. Our policy is to pass on details to third
parties only where this is necessary for carrying out the College's
specialist training programme or for research projects and
educational events which have individually been approved by the
Registrar or to enable effective performance of any outsourcing
contract which the College has entered into with a third party. If
you do not want your details passed on to third parties please
contact the Information Governance &
Constitutional Affairs Manager.
This is a summary of the College's full statement regarding data
protection which appears on the College's website