This page contains guidance for ECTAS peer reviewers,
as well as information on how to become a peer reviewer.
As part of the accreditation process, each service receives a peer
review from a team made up of a ECT Psychiatrist, ECT
Anaesthetist and an ECT Nurse.
For more information on the accreditation process, visit our
accreditation works page.
Why become a peer reviewer?
- Being a peer reviewer gives you the
chance to visit other ECT clinics in the UK, and for ECT
Clinic teams this means becoming part of a network where you
can share ideas and resources and gives you the opportunity to
see how diverse other services work. Many of our reviewers
value the experience, particularly as part of preparation
for their own peer review.
- As part of the agreement of joining,
member services are requested to nominate staff to become
peer reviewers. There is also an ECTAS standard relating to
involvement in peer reviews.
Who can become a peer reviewer?
To become an ECTAS peer
reviewer, you need to be one of the following:
- ECT Psychiatrist
- ECT Anaesthetist
- ECT Nurse
How do I become a peer reviewer?
A peer review team is made up of a lead reviewer and two other
peer reviewers. All peer reviewers need to attend an ECTAS
Peer Reviewer Training Day, which is free for members to
To find out more and register for the day, please contact
the ECTAS team.
What does the peer reviewer training involve?
- Training to become a peer reviewer takes one day and
is free; it usually takes place in London.
- The training day is structured like a peer review day and
involves some role play (delivered by the ECTAS team!),
guidance and group sessions to give you an idea of how to be
part of a peer review team. There is also a section of the
training day focused on how to become a lead reviewer.
- Training days are eligible for your CPD programme.
- More information on peer reviewer training days can be
found by contacting the ECTAS team
How can I find out where and when the visits are?
- All ECTAS peer review dates are
advertised via the ECTAS email discussion forum.
- We will send you email updates every
few weeks with new peer review dates; usually these will be several
months in advance.
- You can choose which review(s) you
would like to attend. We will never force you to attend a
review or send you somewhere you don't want to go.
- Teams are chosen by the ECTAS team and
made up of experienced and new reviewers. Depending on distance,
sometimes an overnight stay is necessary the night before a
What about expenses?
Travel and accommodation
- The ECTAS team reimburses all
reasonable travel and expenses for attending peer reviews,
including meals and accommodation for overnight stays.
You must retain all receipts/tickets to support your
expense claim, including taxi journeys.
- We will book travel (trains etc.) in
advance on your behalf wherever possible. The College is part
of the 10:10
campaign to reduce carbon emissions and as part of this we
encourage you to travel by public transport as much as
- If you would like us to book travel
for you, a member of the ECTAS team should
be notified at least 3 weeks in advance.
- If a ticket is bought
by the reviewer on the day, we will only be able to refund the
cost up to the price of an advance ticket.
- If you choose to
drive, ECTAS will refund petrol costs up to
the price of an advance train ticket.
Reimbursement of alcohol
Please be advised
that ECTAS will only reimburse you the cost of one
alcoholic beverage per day whilst on review. This is to be consumed
with your dinner (for which you are permitted to claim a maximum of
£25). Any further alcoholic beverages will be purchased by
yourself at your own discretion.
What happens on a peer review visit?
- The purpose of a peer review is to
validate the self review data - taken from questionnaires filled in
by people who have contact with the clinic. These
data are put together in a peer review booklet which is easy to
- A review takes place over half a day,
in the morning (10am-1pm) or the afternoon (1pm-4pm). An
example timetable can be seen here.
- The main part of the day is a
walkthrough of the ECT Clinic, during which standards relevant to
each part of the clinic and each profession will be assessed. There
are also parts of the day involving sit-down discussions.
- Reviewers will not
observe an ECT treatment, or see patient case notes.
- A scribe can be appointed to take
notes in their peer review booklet during the day, or the team
can share this responsibility.
- Refreshments are provided by the
hosts. It is optional for hosts to provide lunch, but you will be
notified whether or not this will be provided.
- At the end of the day, the review team
must decide whether each standard should be rated as Met or Not
Met. This can be written in the shaded boxes in the
What does the lead reviewer do?
To become a lead reviewer, you need to
have attended at least two ECTAS peer review visits and attend
an ECTAS peer reviewer training day, which happens annually.
The lead reviewer does just that - lead the review team. They
have a few extra responsibilities:
- They should get in touch with the rest of the review team and
the host team, before the review, to introduce themselves
and offer to answer any queries. This is a good
opportunity to exchange mobile phone numbers in case of an
emergency or late running.
- The lead reviewer welcomes the host team at the introductory
meeting, explaining a bit about the programme, the process and
asking for introductions. Guidance on what to say is in the
peer review guidance document you will have been supplied
- The lead reviewer can choose to lead discussion about the
self review data during the meetings themselves, or share this
- At the end of the day, the lead reviewer thanks the host team
and review team.
- They then collect in all the peer review booklets from the rest
of the team, compile the comments into one booklet and return all
the copies, including notes to the ECTAS team within 3
- They can also send a courtesy email to
the review team and host team after the review, to thank them
ECTAS | 21 Prescot Street
| London | E1 8BB
Tel: 020 3701 2653 Fax: 020 3701 2761