Speaker Guidance

Your presentation will either be live or pre-recorded. Please refer to the speaker letter you received for your specific format. Whichever format, your session will still include a live Q&A section. 

Typically each session will be 75 minutes in length. This will allow for 20 minutes for each speaker followed by 15 minutes Q&A. Your session organiser may have decided on different timings so please check with them before preparing your talk.

We are working with a partner, International Conference Services (ICS) to help us deliver some elements of the Congress. They will be in touch with you to support with pre-recording and provide training on the platform we are using.

The platform training is a condition of presenting and you will need to have attended this before you present on the day.

To present at this year's Congress you will need to attend our platform training. We are using a specialised webinar platform that is different to Teams and Zoom so you will need to familiarise yourself with this.

For the best results during your presentation you will need the following:

  • A desktop, laptop or MAC
  • A strong internet connection
  • Chrome, Firefox or Microsoft Edge
  • Any pop up blockers disabled
  • Cookies and Flash allowed
  • If you are using a company device, check whether there is a firewall installed and grant access to
  • Log off any VPN you are connected to
  • The use of headphones will significantly increase the audio quality

You can test your system using the following link https://event.webcasts.com/test

Please read through the detailed PowerPoint guidance from our webinar providers.

When preparing your PowerPoint slides key points to remember are:

  • Use PowerPoint 2007 or later
  • Save as a .PPT or PPTX file
  • Use either Standard (4:3) or Widescreen (16:9)
  • Remove any read only restrictions
  • Remove any password protection
  • Do not embed or insert Audio or Video files
  • Your font size should be at least 28 point or higher
  • The platform does not support times animations. Any animations should be set 'on click'
To help us with the organisation of this conference, I would be grateful if you would please complete the following details: 

  • Speaker form to confirm key details regarding your talk and agree to our speaker terms – deadline 26 March 
  • Photograph (please email to congress@rcpsych.ac.uk) to be included in the Congress event platform, website and promotional materials – deadline 20 April
  • Declaration of competing interestsdeadline 23 April 
  • Please complete our online form. If you have no interests to declare and are unable to complete the on-line form, a simple email to congress@rcpsych.ac.uk confirming that you do not have any interests to declare will suffice. Speakers will not be able to present at College events unless they submit their declaration of competing interests by the agreed deadline. 
  • PowerPoint presentation: This will need to be uploaded into the webinar platform prior to your presentation - deadline 4 June 
  • Promotional information: please send us any links, photographs, videos, articles or any other available resources related to your session and we will use the information to promote it in advance. – deadline 20 April
Please feel free to connect with us on Social Media. We have created a handy toolkit of images which you can download and share.

Twitter
Connect with us on Twitter @RCPsych and leave your comments using the Congress hashtag #RCPsychIC

Facebook
We have created a Congress Facebook Event which we would like to use as a way for delegates, speakers and chairs to connect and discuss conference matters beforehand and perhaps even after too.

We would be most grateful if you could help us by:  
1) joining the Congress Facebook Page as ‘going’ and posting a comment on the wall 
2) sharing the Congress Facebook Page on your own wall

All sessions will be recorded whether live or pre-recorded and available to attendees for 6 months following the Congress. Only registered delegates will have access to this and your presentation will not be shared further.

Please ensure that you have gained permission from any patients, service users or colleagues before including them in your presentation.

Please ensure that you have copyright permission for any images or tables which you are using in your presentation.
College meetings are open to invited members of the Press. If you do not wish all or part of your session to be reported in the press, please inform me by 20 April 2021

All chairs and presenters at College events are expected to uphold the College values, which are Courage, Innovation, Respect, Collaboration, Learning and Excellence.

Please follow this link to read more about the College values and behaviours. 

Please also ensure you have read our privacy policy and code of conduct prior to presenting.