Information on your ePortfolio

Transition from Portfolio Online to 14 Fish.

Your training ePortfolio is a web-based e-portfolio tool that helps you log your learning, professional activities, development and achievements.

Update on new ePortfolio

Portfolio Online will be moving to 14Fish from August 2026.  No new accounts will be created on Portfolio Online for resident doctors beginning their training from August 2026 or returning to training from any extended breaks from training (including the transition from CT3 to ST4 via national recruitment).  If you are a new resident doctor beginning training; please ensure you have registered with the college. You will be contacted in due course to have your new 14 Fish account.

If you are an existing resident doctor with a Portfolio Online account; you can continue to access your account by clicking the yellow button to the left.  It will be available to use as usual until you are notified that your portfolio has migrated to 14 Fish.  

If you are not in training and have queries around ePortfolio access, please email eportfoliotransition@rcpsych.ac.uk  

Important update on transition to new platform

We have an important update on the transition from the current Portfolio Online (owned by Bettison) to the new 14Fish platform (owned by Optum, formerly EMIS).

Transition principles

1. We will transition Resident Doctors at the end of their training year wherever possible

To avoid movement mid-training placement, Resident Doctors will transition after their ARCP and a successful outcome, wherever possible. Out of sync RDs including those on Out-of-Programme (OOP) and Less than Full Time (LTFT) will be supported on an individual basis to transition at the most appropriate time, which may have to be mid-training year – please see point 2 below.

The new launch date means most Resident Doctors will transition between August 2026 and August 2027, depending on their changeover and ARCP date.

2. Out-of-sync Resident Doctors will be managed individually

Some Resident Doctors do not follow February or August rotation cycles (e.g., those on OOP, parental leave, career breaks or LTFT).
We will transition these doctors case-by-case, ideally at the end of their training year. However, this may not always be possible.

Most of these transitions will occur between August 2026 and August 2027. Where this is not possible, the College Team will work directly with individuals and Schools to ensure the process is managed smoothly.

Data Migration

Access to previous training data is essential. We are working with system experts to extract records required for advancing your training from Portfolio Online. We are prioritising:

  • ARCP outcomes
  • WPBAs
  • reflections
  • key evidence and supervisor reports

We recommend that Resident Doctors review their Portfolio Online data and consider downloading anything they particularly wish to retain for personal records.

Please ensure all documentation is assigned to the correct training folder.

Further communications on data migration will follow.

Resident Doctors in their final year of training (core or higher including duals)

We do not intend to transition Resident Doctors who are moving into their final year of training in August 2026 unless necessary*.

Final year of training includes:

  • CT3
  • ST6 (single CCT pathway)
  • ST7 or ST8 (dual CCT pathways)

Examples

A Resident Doctor entering ST6 in August 2026 on a dual pathway (with one or two years remaining) will be transitioned in August 2026.

A Resident Doctor in CT3 or ST6/7/8 finishing training by August 2027 will not be transitioned.

*For Resident Doctors due to complete training after August 2027, such as those who are ‘out of sync’ (LTFT, OOP, on a career or parental leave break), we may need to revisit this approach.

FAQs on how the transition may affect you

Contact us

If access to your portfolio is currently restricted, please check that you are registered with the College and that your subscription is up-to-date. You can check on your online membership account or by emailing membership@rcpsych.ac.uk.