Chair Guidance
The 2025 International Congress is an in-person event so we expect all speakers to present in person. If you are unable to do so please contact us no later than Friday 28 March. We will explore the options on a case by case basis.
Typically each session will be 75 minutes in length. This will allow for 20 minutes for each speaker followed by 15 minutes Q&A. Your session organiser may have decided on different timings so please check with them before preparing your talk.
Timekeeping is critical
Sessions should commence on time even if the audience members are still arriving.
If it is not possible to start your session on time, please make sure it finishes on time regardless
Please give speakers a two minute warning before the end of their talk. The session should not overrun.
- If you are using PowerPoint slides for your introduction or any part of your session please read through our presentation best practice beforehand
- Please outline the timings of the session at the start
- If possible please encourage some short breaks during your session to allow people to stand up, get some water and refresh in-between presentations
- Please ensure you stick to time and start your session on time even if the audience members are still arriving. If it is not possible to start your session on time, please ensure it finishes on time regardless
Where appropriate you should leave ample time for Q&A during the session.
This year for Q&A we will be using the Congress app, which will provide an interactive platform to collect questions from audience members. There will be a screen available for you in your session for you to view the questions. There will also be a room manager in the room to assist you in getting the Q&A set up. Please encourage all delegates to submit questions via the app.
We will be using a Congress app this year which will be home to the full programme, event information, speaker information, poster and exhibitor information and the session Q&A.
The information you have provided us in your speaker form will automatically be added to the app, linking you to each session you are presenting in. When you first log in to the app, please feel free to update any/all of this information.
We will also be using the Congress app to run the Q&A section of the session. In each room there will be a room manager, who will take you through how to access the app and view the Q&A.
- Speaker form - deadline 27 March 2025
to confirm key details regarding your talk and agree to our speaker terms. Please only complete this form if you have received confirmation that you are presenting at the Congress this year
All speakers, facilitators and chairs are invited to attend the meeting free of charge on the day of their presentation. The full daily fees will apply for any other day(s) or social events attended. You can book any additional days you would like to attend on our website.
All speakers will have access to the session recordings for the whole Congress regardless of which days they attend.
Please ensure you complete our speaker form to confirm your registration
If you have any accessibility requirements or need any reasonable adjustments made for you to comfortably present at the Congress please ensure you include this information on your completed speaker form.
We have also put together a venue guide which you may wish to explore prior to attending the Congress.
If you wish to discuss anything in further detail please contact our Congress Manager, Katie Newton (e: katie.newton@rcpsych.ac.uk; t: 0208 618 4144)
All sessions will be recorded, where you have given us permission to do so. The recordings will be available to purchase for 6 months following the Congress. Only paying delegates will have access to this and your presentation will not be shared further.
It is not possible for us to edit the recording after the event so please ensure that you are happy for everything contained within your slides to be shared in this way. The recording of your presentation belongs to the Royal College of Psychiatrists and cannot be shared with you following the event for personal use, training purposes or such like. The content of your presentation belongs to you and you are welcome to present the same presentation elsewhere.
Please ensure that you have gained permission from any patients, service users or colleagues before including them in your presentation.
Please ensure that you have copyright permission for any images or tables which you are using in your presentation.
All chairs and presenters at College events are expected to uphold the College values, which are Courage, Innovation, Respect, Collaboration, Learning and Excellence.
Please follow this link to read more about the College values and behaviours.
Please also ensure you have read our privacy policy and code of conduct prior to presenting.
