Event policies and terms and conditions

• Provide you with services or information that you have requested from us such as attendance at one of our events or inclusion in a mailing list.
• Contact you with information about an event that you’re attending.
• Email you about other RCPsych events that may interest you.
• We may share your details with subcontractors if necessary for the purposes of your event registration. For example, if you include accommodation as part of your booking we will share your details with the hotel or if an external company is appointed to produce the badges, your details will be shared with them. External companies will be allowed to use your details for the purpose of your event attendance only.
• We will never share or sell your details to third parties for any other purposes.
• Information about non-members of the College will be held for 6 years.
• You can unsubscribe at any time by emailing events@rcpsych.ac.uk or contacting your local division or devolved nation’s office

• 80% up to one month before the first day of the event 
• 50% between one month and up to two weeks before the first day of the event 

The Royal College of Psychiatrists is dedicated to providing a safe, harassment-free environment for all event participants.

All participants – delegates, attendees, speakers, exhibitors, staff and volunteers — are required to follow this Code of Conduct at all times. This includes social events at off-site locations and communications and social media before, during and after the conference itself.

All individuals attending RCPsych events must agree to conduct themselves in a respectful and professional manner. This includes respect for the intellectual property of others, proper display and use of name badges and respect for everyone regardless of their gender, race, disability, sexual orientation, religion or belief, age or being or becoming transgender.

These behaviours, in any form, will not be tolerated at RCPsych events:

• Harassment: unwelcome or hostile behaviour, including verbal or written comments that intimidate or create discomfort
• Intimidation, deliberate stalking or following
• Abuse of any kind
• Discrimination
• Inappropriate physical contact and unwelcome sexual attention.
• Use of sexualized language, images, or clothing. This includes presentations, slides, and speaker content.
• Offensive banter, insults, taunts or exclusionary jokes
• Recording: video or audio recording of lectures, speakers, delegates, staff, exhibitions, venue, slides, posters, breaks or any other conference spaces, materials or individuals is not permitted without prior consent of the organisers. Photographs of participants are permitted with the permission of those being prominently photographed. Photographs of slides, posters and other academic content are permitted only with the permission of the author.
• Disruption of any lectures, sessions or masterclasses.
• Emails or any form of written communication that is aggressive, rude, upsetting or which could amount to sexual or racial harassment, or harassment on the grounds of someone’s disability, sexual orientation, religion or belief, age or being or becoming transgender. Email harassment can arise simply from unreasonable repeated or unwanted requests, or messages containing sexual or racial innuendos.
• Participants may not publicise, distribute, canvass, display, carry out activities or demonstrations, or distribute materials or inducements. Any materials found, unless by previous agreement, will be removed and disposed of.

This is a non-exhaustive list.

If an individual believes that these rules have been violated, he or she should contact College staff at the registration desk.

Participants found in violation of these rules may be asked to leave the conference without a refund at the sole discretion of the conference organisers.

• Committees, advisory boards and working groups involved in creating or approving event programmes strive to reflect the diversity of the College membership.  
• Calls for papers and posters include a diversity statement, making it clear that the conference would welcome and encourage submissions from women and minority groups. 
• Calls for symposia and workshops include a diversity statement encouraging a diverse Faculty
• College members and employees are mindful, where possible, to check whether events, run by external organisations, that bear the College logo have a diverse range of speakers.

It is proposed that henceforth, if a committee or individual presents a conference programme that does not reflect the College’s commitment to diversity and inclusion, College staff should be encouraged to challenge the content before  publicising the event. If necessary, this can be escalated to the relevant College director. 

Conference attendees are welcome to bring babies under 12 months of age into lectures, but we ask that babies are taken out of the room if they become unsettled.

Nursing mothers are welcome to breastfeed their babies anywhere in the conference venue but a private feeding room will be available for those who prefer it.

You are also welcome to have you baby with you in any of our online courses or events.

• You should not attend an event if you have or believe you have COVID-19, or any other serious infectious disease. 
• You should sanitise or wash your hands on arrival.
• Please feel free to wear face masks anywhere at the event.
• We strongly encourage attendees to be triple vaccinated, or at least to have had two jabs.