FAQs for transition to new e-portfolio (14fish)

We now plan to launch the new e-portfolio in August 2026, rather than the previously announced date of February 2026. We want to take the extra time to ensure the system’s stability, usability and reliability before rolling it out. The timeline/plan will be confirmed next year. 

Early user acceptance testing identified areas of the platform that needed extra development. It’s vital to address these before moving Resident Doctors and their supervisors across to the new ePortfolio to make sure the new ePortfolio delivers all intended benefits.

You should continue using the existing ePortfolio (Portfolio Online) as normal to record your training, assessments, CPD, evidence and career history. The current system remains fully functional until the new ePortfolio is launched.

Yes. Data held in the current portfolio; including training records, workplace-based assessments (WPBAs), PDPs, and career history, , will be migrated to the new platform. We will provide guidance on the migration process and timelines nearer the August 2026 launch.

For Resident Doctors who remain in core or higher psychiatry training, the new 14Fish ePortfolio will replace Portfolio Online You will be able to view evidence and assessments from previous years of training on the new platform. For those who complete training or who are moving to non-training roles before August 2026, we will provide clear instructions about archiving or transferring relevant documentation.

Nothing differently for now, continue using the current portfolio as normal. We also recommend keeping your own personal copy of any essential documents (e.g. ARCP results and all forms), in case you need them in future. Please also make sure that any unassigned documents are correctly assigned in Portfolio Online to the appropriate folders to ensure they can be migrated to the new 14Fish ePortfolio.  An example is below: 

Yes. Before the launch, we will offer training resources (online videos, drop-in sessions and user-guides) to help everyone transition smoothly.

We will announce the official launch date via our regular College Members’ eNewsletter, the PRDC eNewsletter, as well as publishing detailed guidance on the Portfolio Online/ePortfolio and SAS webpages. 

We will aim to transition everyone's portfolio at the earliest opportunity after the end of year ARCP, with the aim that everyone's portfolio would have moved across in 2027.  Some resident doctors, for example those on career breaks or out of sync, may need to move mid-training year, but we will avoid this as far as possible and communicate with individuals further in due course.