FAQs for transition to new e-portfolio (14fish)

We now plan to launch the new e-portfolio in August 2026, rather than the previously announced date of February 2026. We want to take the extra time to ensure the system’s stability, usability and reliability before rolling it out. The timeline/plan will be confirmed next year. 

You should continue using the existing Portfolio Online, as normal to record your training, assessments, CPD, evidence, and career history. The current system will remain fully functional until the new ePortfolio is launched. 

Yes. Data held in the current portfolio; including training records, workplace-based assessments (WPBAs), PDPs, and career history, will be migrated to the new platform. We will provide guidance on the migration process and timelines nearer the August 2026 launch.

For Resident Doctors who remain in core or higher Psychiatry training, the new 14 Fish ePortfolio will replace Portfolio Online. Evidence and assessments from previous years of training will be available to view within the new platform. 

For those who complete training or move to non‑training roles, read‑only access to Portfolio Online will be available for a limited period following transition. The length of time that read‑only access will be available has not yet been confirmed. Guidance on access timelines and on archiving or downloading relevant documentation will be shared once confirmed. 

For now, continue using Portfolio Online as normal. We also strongly recommend keeping your own personal copies of essential documents (for example, ARCP outcomes and completed forms) in case you need them in the future. 

Please ensure that any unassigned documents in Portfolio Online are correctly filed in the appropriate folders, as only filed documents will be migrated to the new 14 Fish ePortfolio. 

We also recommend checking that you have the most up-to-date contact details entered with the College membership team and on your existing Portfolio Online account to ensure smooth communication.  

Yes. Ahead of the launch, we will provide training and support resources, including online videos, webinars and user guides, to help ensure a smooth transition. We will publish all training resources on the website and notify all users via College e-newsletters.  

The official launch date will be announced via the College Members’ e‑Newsletter, the PRDC e‑Newsletter, and through detailed guidance published on the Portfolio Online/ePortfolio and SAS webpages. We are currently on track to launch in line with the August 2026 changeover. 

When your individual record is due to be migrated to 14 Fish, a notification will appear within your existing Portfolio Online account advising you of the migration date. You will also receive an email with instructions on how to access the new platform. 

Please do not attempt to sign up to the 14 Fish ePortfolio unless you have been invited to do so. 

We aim to transition all accounts following end‑of‑year ARCPs; from August 2026 and completing the migration by August 2027.  

While we will seek, where possible, to avoid transitioning Resident Doctors in their final year of training, this may not be feasible in all circumstances. 

Some Resident Doctors, such as those on career breaks or whose training is out of sync, may need to transition mid‑training year. We will avoid this wherever possible and will communicate directly with affected individuals. 

We plan to transition less-than-full-time (LTFT) Resident Doctors at the end of their next complete training year, after August 2026. This will depend on where each Resident Doctor is within their overall programme of training. 

Further guidance will be issued via the College eNewsletter and published on the ePortfolio webpages. Where required, Resident Doctors will be contacted individually. 

We are currently investigating options for Psychiatrists who are not currently in training, including SAS Psychiatrists and others (for example, those planning to apply to the Specialist Register via the Portfolio Pathway, formerly CESR), who are using Portfolio Online to collate educational and CPD evidence. 

In the meantime, we strongly recommend downloading key documents from your existing account, including important evidence, reflections, final ARCP outcomes, and Completion of Training (COT) forms. 

Although read‑only access may be available for a short period after transition, there will be no facility to add or edit content, and access will eventually be withdrawn once the transition is complete. 

We are exploring longer-term options for psychiatrists not currently in training, particularly those pursuing the Portfolio Pathway. Further guidance will be issued via e‑newsletter and published on our ePortfolio and SAS webpages once confirmed. 

We aim to transition all full‑time Resident Doctors and those commencing core or higher psychiatry training to the new ePortfolio from August 2026. 

For psychiatrists who will not be in core or higher Psychiatry training, we strongly recommend downloading all relevant documentation, including final ARCP outcomes and Completion of Training (COT) forms. Read‑only access may be available for a limited period after transition, but there will be no facility to add or edit information, and access will eventually be removed. 

Further guidance will be issued via e‑newsletter and published on our ePortfolio and SAS webpages. 

We are transitioning all Resident Doctors who are in, or commencing, core or higher Psychiatry training to the new ePortfolio from August 2026. 

For Psychiatrists who will not be in a training programme, there will be no facility to continue using Portfolio Online as a live account or to add or edit information once the transition has taken place. We therefore strongly recommend downloading all key documentation, including final ARCP outcomes and COT forms, in advance. 

Further guidance will be issued via e‑newsletter and published on our ePortfolio and SAS webpages once confirmed. 

We aim to transition Resident Doctors at the end of their training year from August 2026 onwards. Where possible, we will avoid transitioning Resident Doctors in their final year of training, although this may not be possible in all cases. 

For Resident Doctors on maternity leave, other career breaks, or working less than full time, the timing of transition will depend on the individual’s position within their overall training programme. 

Further guidance will be shared via e‑newsletter and published on our ePortfolio webpages. Where necessary, individuals will be contacted directly. All portfolios will be transitioned by August 2027. 

Currently, we have no intention to transition portfolios for those who will enter into their last training year in February 2026.  However, if the training period is extended, we may have to reconsider this as all ‘current’ training portfolios need to be migrated by our contractual deadline with the current provider. 

We will issue more guidance via e-newsletter and published on our ePortfolio webpages and if required contact Resident Doctors on an individual basis. 

We are currently investigating options for SAS doctors and other psychiatrists who are using Portfolio Online but are not on a UK training programme. 

For those not in core or higher Psychiatry training, we strongly recommend downloading all essential documentation, including final ARCP outcomes and COT forms.

Further guidance will be issued via e‑newsletter and published on our ePortfolio and SAS webpages once confirmed.