Speaker Guidance

The 2024 International Congress is an in-person event so we expect all speakers to present in person. If you are unable to do so please contact us no later than Thursday 28 March. We will explore the options on a case by case basis.

Typically each session will be 75 minutes in length. This will allow for 20 minutes for each speaker followed by 15 minutes Q&A. Your session organiser may have decided on different timings so please check with them before preparing your talk.

In order to avoid any issues on the day of your presentation please read through our best practice 

  • Please use PowerPoint 2007 or later
  • Save your file as .PPT or .PPTX
  • Use either standard (4:3) or widescreen (16:9)
  • Remove any read only restrictions
  • Remove any password protection
  • Your font size should be at least 30 point or higher
  • Please use dyslexia friendly fonts such as Arial, Verdana, Tahoma, Century Gothic and Calibri
  • Limit the number of words on each slide
  • For slides containing text, restrict yourself to key messages, using simple language where possible
  • Limit the number of slides you use
  • Do not read from your slides. The content of your slides is for the audience, no for the presenter
  • Avoid using unnecessarily large image files
  • Please provide ALT text for any images used
  • Limit your animations and transitions
  • Utilise bulletpoints and graphs to demonstrate your points
  • If your presentation contains video and/or audio clips, please send both the PowerPoint file and video/audio file. Please bring a copy of both the presentation and audio file with you to the event
  • We recommend using identity first language, i.e. autistic person not person with autism
  • Avoid deficit framing of neurodivergence, i.e. avoid words like disorder (instead say autism), risk (instead say likelihood), sign (instead say features), severity (instead say support needs)
  • When saving your presentation always include you name and session number in your chosen file name, e.g. S12JonesL.ppt, as it's easier for our technicians to identify your presentation

You are welcome to use your trust, university or organisation's PowerPoint templates. If you do not have a PowerPoint template available, please feel free to use the College template

The deadline to send us a copy of your PowerPoint presentation is Friday 7 June 2024

If you have any accessibility requirements or need any reasonable adjustments made for you to comfortably present at the Congress please ensure you include this information on your completed speaker form.

We have also put together a venue guide which you may wish to explore prior to attending the Congress.

If you wish to discuss anything in further detail please contact our Congress Manager, Katie Newton (e: katie.newton@rcpsych.ac.uk; t: 0208 618 4144)

On arrival at the venue please make your way to the speaker registration desk.

From there you will be directed to the speaker preview room. You are welcome to sit here and work on your presentation should you wish to do so.

Please ensure you go to the speaker preview room and upload your presentation at least two hours before the start of your session. Our technicians will assist you to ensure the presentations are running correctly and any videos are embedded appropriately.

We will be using a Congress app this year which will be home to the full programme, event information, speaker information, poster and exhibitor information and the session Q&A.

The information you have provided us in your speaker form will automatically be added to the app, linking you to each session you are presenting in. When you first log in to the app, please feel free to update any/all of this information.

We will also be using the Congress app to run the Q&A section of the session. In each room there will be a room manager, who will take you through how to access the app and view the Q&A.

If you have received an invite to present at this years Congress, to help us with the organisation of this conference, we would be grateful if you would please complete the following details: 

  • Speaker form - deadline 28 March 2024
    to confirm key details regarding your talk and agree to our speaker terms. Please only complete this form if you have received confirmation that you are presenting at the Congress this year
  • Declaration of competing interests – deadline 26 April 2024 
    If you have no interests to declare and are unable to complete the on-line form, a simple email to congress@rcpsych.ac.uk confirming that you do not have any interests to declare will suffice. Speakers will not be able to present at College events unless they submit their declaration of competing interests by the agreed deadline. 
  • PowerPoint presentation– deadline 7 June 2024
    Please let us know whether we have your permission to include your presentation in the app. Please read through our presentation guidance before sending us a copy of your presentation

All speakers, facilitators and chairs are invited to attend the meeting free of charge on the day of their presentation. The full daily fees will apply for any other day(s) or social events attended. You can book any additional days you would like to attend on our website.

All speakers will have access to the session recordings for the whole Congress regardless of which days they attend.

Please ensure you complete our speaker form to confirm your registration

 

Please feel free to connect with us on Social Media. We have created a handy toolkit of images which you can download and share.
 

 

All sessions will be recorded, where you have given us permission to do so. The recordings will be available to purchase for 6 months following the Congress. Only paying delegates will have access to this and your presentation will not be shared further.

It is not possible for us to edit the recording after the event so please ensure that you are happy for everything contained within your slides to be shared in this way. The recording of your presentation belongs to the Royal College of Psychiatrists and cannot be shared with you following the event for personal use, training purposes or such like. The content of your presentation belongs to you and you are welcome to present the same presentation elsewhere.

Please ensure that you have gained permission from any patients, service users or colleagues before including them in your presentation.

Please ensure that you have copyright permission for any images or tables which you are using in your presentation.

College meetings are open to invited members of the Press. If you do not wish all or part of your session to be reported in the press, please inform us (katie.newton@rcpsych.ac.uk) by 26 April 2024

All chairs and presenters at College events are expected to uphold the College values, which are Courage, Innovation, Respect, Collaboration, Learning and Excellence.

Please follow this link to read more about the College values and behaviours. 

Please also ensure you have read our privacy policy and code of conduct prior to presenting.